The detailed management of purchase orders mainly involves managing each item of the purchase order,enabling relevant departments of the enterprise to have a clear understanding of the situation of product ordering.After the procurement unit determines the procurement target,the enterprise usually sends a purchase order to the supplier as the basis for future delivery,acceptance,and payment between both parties.The content of the purchase order mainly focuses on transaction terms,delivery date,transportation method,unit price,payment method,etc.Due to different purposes,the purchase order can be divided into a factory commercial copy(the first copy)as a proof of the supplier's delivery time;The receipt form(second form),signed and confirmed by the supplier,is sent back to the material form(third form)of the enterprise as a reference for controlling inventory and acceptance;The payment request form(fourth form)serves as the basis for settling the payment for goods;The handling copy(fifth copy)shall be kept by the unit that issued the purchase order.

      The tracking and management of purchase orders is an important responsibility of procurement personnel.The purpose of order tracking is to promote the normal execution of contracts,meet the needs of enterprises'goods,and maintain reasonable inventory levels.In the actual order operation process,there may be conflicts between the contract,demand,and inventory,which are mainly manifested as the difficulty in executing the contract,the inability to meet demand,and the difficulty in controlling inventory due to various reasons.Properly handling the relationship between supply,demand,and buffer margin is a key indicator for measuring the ability of procurement personnel.Purchase order tracking process.

     Order tracking before contract execution.After completing the order contract,the order personnel should promptly understand whether the supplier has accepted the order and whether the order contract has been signed back in a timely manner.In a procurement environment,there are often several suppliers to choose from for the same product,and the situation of exclusive suppliers is rare.Although each supplier has an allocation ratio,they may encounter rejection phenomena due to various reasons during specific operations.Due to changes,suppliers may need to propose changes to certain contract terms,including price,quality,delivery date,etc.If the supplier signs the order contract on time,it indicates that the supplier's selection is correct;If the supplier is indeed unable to accept the order,they can choose another supplier in the procurement environment.Formal contracts signed with suppliers should be promptly archived for future reference.